TUESDAY TIPS: Evernote for Site Visits

Three or four times a year, I assist with various company meetings around the country. I’m the AV guy and the photographer at these meetings, and even though it can be a lot of work, (and semi-stressful,) I love it. This week I’m in Scottsdale for a site visit–the actual meeting isn’t for a couple of months, but we like to tour the hotel/resort early to get an idea of where we’ll be setting things up, etc. I was tasked with the job of photographing various areas of the resort where we’ll be setting up signage and branding, so we have a better idea what needs to be ordered before the actual meeting.
I could just run around taking photos of these locations, then email them to everyone. I could also drop the photos into Box.com, or Dropbox, or some other file sharing service. But I chose to put them in a shared Evernote notebook instead. Don’t get me wrong–there’s nothing wrong with the file sharing services–Evernote just happens to be better in this situation.

Instead of just a bunch of photos without context, I can group the photos by location and name that location in the note title. Each location gets its own note, and each note can contain 1 or more photos. I can type in any additional information I think might be useful. When I share the notebook, I’ll give my colleagues edit permissions (since I’m a Premium user, they don’t have to be in order to edit notes in a notebook I shared.) So they can review the photos, make notes as to what signage needs to go where, and even keep track of what’s been ordered/shipped/received.

They say that a photo is worth a thousand words. So a photo, plus some additional words is even better, right?

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